Proceedings Village of Clearwater Board of Trustees

PROCEEDINGS

Village of Clearwater BOARD OF TRUSTEES

Dec. 12, 2022

The Board of Trustees of the Village of Clearwater met for a regular meeting Monday, Dec. 12, at 8 p.m., in the fire hall meeting room. Meeting opened at 7:56 p.m. Notice of Meeting was given in advance by publication in Summerland Advocate-Messenger and notice was given to board members prior to meeting. Public was informed of location of Open Meeting Act poster.

Present: Kevin Filsinger, Steve Hankla, Kelly Kerkman, Jeff Schlecht, Cody Kester. Others present: Troy Behnke, Lauren Sheridan-Simonsen, LuAnn Schindler, Marsha Hart, Brian King, Kyle Petersen, Curt Thiele, Steve Stearns, Michelle Stearns, Linda Hankla.

Approved minutes of regular meeting on Nov. 14, 2022.

Approved treasurer’s report.

Late water bills presented. One customer received disconnect notice this month.

Village still waiting on USDA and Miller & Associates to finalize lagoon project.

Approved letter of engagement for 2021-2022 single audit with HBE.

Approved paying Stearns Construction reimbursement claim of $39,206.41 for duplex grant project.

Discussed letter Trease sent with building fine check. Agreed fine was within reason and approved depositing check.

Discussion held regarding annexation of remaining Chamber property into Village limits and whether Chamber would be able to put septic tank or well in instead of using Village utilities depending on which is more appropriate. Approved Clearwater Chamber of Commerce building permit to place 40x50 building at rodeo grounds. Approved moving forward with annexation once Chamber presents letter and survey are presented.

Approved building permit for deck cover for Craig & Marsha Hart.

Approved Resolution 2022-6 certifying Reed Miller as street superintendent for 2022.

Insurance company set insurance for historical building at $110,000 based on their requirements.

Approved claim of $500 for KF Repair. Filsinger abstained.

Approved remaining claims and payroll. Claims: $75,806.67; Wages: $6,556.09

Adjourned the regular meeting at 8:17 p.m.

Opened organizational meeting at 8:17 p.m.

Oath of office read by Jeff Schlecht, Brian King, and Marsha Hart.

Awards presented by Lauren Sheridan-Simonsen and Kelly Kerkman to Steve Hankla, Steve Stearns, and Kevin Filsinger in recognition of their years of dedicated service to the community on the board of trustees.

Kester nominated Kelly Kerkman as board chairperson. Nominations ceased. Approved electing Kelly Kerkman as board chairperson. Kerkman abstained. Kerkman nominated Cody Kester as board vice-chairperson. Nominations ceased. Approved electing Cody Kester as board vice-chairperson. Kester abstained.

Hart nominated Brian King as sewer/water commissioner. Nominations ceased. Approved Brian King as sewer/water commissioner. King abstained.

Hart nominated Jeff Schlecht as street commissioner. Nominations ceased. Approved Jeff Schlecht as street commissioner. Schlecht abstained.

Kester nominated Marsha Hart as landfill/recycle commissioner. Nominations ceased. Approved Marsha Hart as landfill/recycle commissioner. Hart abstained.

Schlecht nominated Cody Kester as park and recreation commissioner. Nominations ceased. Approved Cody Kester as park and recreation commissioner. Kester abstained.

Approved making Kelly Kerkman authorized signer for all active grants: wastewater, NAHTF duplex grant, downtown revitalization planning.

Approved removing Steve Hankla and Cody Kester from all Village bank accounts, to keep Angie Hupp and Kelly Kerkman, and add Marsha Hart as authorized signers for all Village bank accounts.

Approved Cornerstone Bank as Village’s official bank for 2023.

Approved waiving three readings of Ordinance 2022-18 setting wages for 2023. Approved Ordinance 2022-18 setting wages for 2023.

Approved appointment of Reed Miller, Class A street license #S-514, and engineer license #E-4486, as street superintendent from Jan. 1, 2023 to Dec. 31, 2023 for 2023 NDOT highway incentive payments.

Approved Miller & Associates as Village engineers for 2023.

Approved fire hall as meeting room and second Monday at 8 p.m. for meetings in 2023.

Approved Kyle Petersen of Jarecki, Sharp & Petersen as Village civil attorney for 2023. If criminal cases are required, Petersen will recommend an attorney.

More discussion held explaining rodeo grounds annexation.

No sheriff’s report presented.

Economic development report presented. Grant check for NNTC grant to build telehealth room in library will be presented at wing night on Jan. 11 at 5:45 p.m. Approved Turee Benson as new economic development board member.

Maintenance report presented. School well source of boil water notice. It’s been turned off and has been chlorinated multiple times with special tests taken. Well won’t be turned back on until it returns clear tests. Water samples are taken from one of five set places every month. Scott Kester from Neligh takes water samples until Troy Behnke can get his certification.

Tabled Resolution 2022-4 until closer to spring to sell unnecessary items.

Approved Resolution 2022-5 setting comp time requirements for full-time employees.

No park report presented.

Library report presented including annual budget. Discussion held regarding library expansion or moving. More discussion to be held next month when more information can be received.

Clerk’s report presented by Kerkman. Angie Hupp will set up board training in March. An issue has arisen with a resident’s dog nipping at people, approaching dangerous dog category. Discussion held regarding impound and boarding fees. Attorney Petersen will send letter to dog owner.

Attorney’s report presented.

Approved Marsha Hart to sign off on monthly claims. Hart abstained.

Meeting adjourned at 9:23 p.m.

A complete copy of the minutes is available at the Clerk’s office during regular business hours.

Angie Hupp,

Village Clerk

Published December 22, 2022

ZNEZ